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PARTRIDGE SOCIETY BOARD OF DIRECTORS

The Partridge Society Board Member Guidelines

Introduction

The Partridge Society was founded in 1974 with the mission of formally recognizing donors who provide financial support to Norwich University. Society membership has experienced tremendous growth since 2000 and its continued growth is an important leading indicator of the University’s ability to achieve its highest priorities.

Membership in the Society is conferred to donors who achieve certain levels of giving or establish a planned or deferred gift. There are four ways to become a Partridge Society member:

     1. Annual Member - Total giving during the fiscal year (June 1 to May 31)

                ●  $200 for undergraduate alumni having graduated 1 to 5 years ago
                ●  $500 for master’s degree alumni having graduated 1 to 5 years ago
                ●  $500 for undergraduate alumni having graduated 6 to 10 years ago
                ●  $1,000 for all other alumni, friends, or family

     2. Lifetime Member ($20,000 or more of lifetime giving)
     3. Garrison Associates Member (5 or more years of consecutive giving)
     4. 1819 Circle Member (Establish a planned or deferred gift)

Mission of the Partridge Society

To encourage Alumni, Parents, and Friends of Norwich University to help the University achieve its financial goals and to formally recognize those who do so.

Partridge Society Guidelines and Rules

Board of Directors and Meetings
The Board of Directors will consist of no more than 16 members, all of whom will be members in good standing of the Partridge Society. The Board will hold regular meetings at least twice annually (i.e. spring and fall). Ten members will constitute a quorum.

The Board of Directors will perform the duties described in these guidelines. The Parliamentary Authority for meetings will be the same as the one adopted by the University. In addition, the Board of Directors will carry out its activities in accordance with the volunteer board guidelines established by the University in 2001 and revised in 2004.

President and Vice President      
The Board of Directors will include a President and a Vice President, who will be appointed by the President of Norwich University on the recommendation of the Vice President of Development and Alumni Relations. The Board Development and Governance Committee will submit nominations for these positions to the Vice President of Development and Alumni Relations based on a majority vote of acceptance by the full Board.

The Board President will appoint Board members to serve on the various committees and will appoint the Chair of each committee. In addition, the Board President will serve as the Board liaison to the Norwich University Board of Trustees Development Committee, or any other Trustee or board committee, as requested. The Board Vice President will assume the responsibilities of Board President should the Board President be unable to fulfill those responsibilities. 

The Board President shall review and approve Board meeting agendas at least one month prior to a regularly scheduled meeting; can act on behalf of the full board in an emergency; will prepare reports as needed for Trustee Committee review.

Committee Chairs
Committee Chairs are expected to guide their committees to prepare and execute annual work plans that support the annual goals of the Board Development and Governance Committee. Chairs should guide the committee in proposing new activities and services that will further the mission and goals of the society, report to the committee on decisions of the Board that affect the committee's work, and approve reports of committee meetings before their distribution.

Board Members
Mission Critical Responsibilities and Expectations for All Board Members

     ● Responsibilities
           Remain a member in good standing of the Partridge Society during their entire term.
           Serve on at least one of the three standing committees and participate in committee work as agreed upon with the Committee Chair.
           Phone, meet with, or write to one donor per month if requested by the Development Office. The purpose of this contact could be to recognize a new Partridge Society member, steward an existing Partridge Society member, encourage someone to become a new member of the Partridge Society, encourage an existing Partridge Society member to reach a new Lifetime giving level, and accompany a Development Officer on a donor visit as an ambassador of the Partridge Society.

     ● Expectations
           Participate in all group meetings either in person or via teleconference.
           Attend one on-campus meeting each year.
           Attend regional alumni events.
           Willingness to leverage personal and professional networks for the Partridge Society.
           Be comfortable sharing the reasons why you serve on the Partridge Board and why you support Norwich.

Office of Development and Alumni Relations Support Staff

The Board’s efforts will be supported by the Norwich University Office of Development and Alumni Relations (DAC). A senior member of the DAC staff will serve as the Board’s liaison with the University. The liaison will provide strategic, operational, internal and external communications, and support services to the Board. The support provided by DAC staff will be evaluated on or before the Board’s annual spring meeting by the Board President and the Vice President for Development and Alumni Relations.

Board Member Nominations and Terms

The Board Development and Governance Committee will develop, recruit, and nominate candidates for Board membership and will bring these recommendations to the full board for a majority vote of acceptance. The Board President will then forward the accepted recommendations to the Vice President for Development and Alumni Relations for approval before being considered by the President of Norwich University.

The President of Norwich University may appoint these recommendations to replace Board members whose terms have expired or to complete the term of a Board member who resigns mid-term. Board members may serve two, four-year terms.

The Partridge Society Committee Structure

The Partridge Society will be comprised of three standing committees. The Board President will appoint Board members to serve on the various committees for a two (2) year term and will appoint the Chair of each committee for a one (1) year term. Each committee will prepare an annual work plan (including activities and events) to be approved by the Board at or before its spring meeting.

Committees will meet on an as-needed basis throughout the year and will provide a progress report to the President prior to each board meeting.

Three Standing Committees and Key Activities

     ● Board Development and Governance Committee
           Develop and maintain the Partridge Society’s annual business plan to include key activities, communication needs, events, and measures of success.
           Maintain the Partridge Society mission statement to support the needs of Norwich University.
           Track and report Board activity and progress toward goals.
           Develop and recruit new Board members. o Propose new Board members to full Board for vote of acceptance, then submit names to the
           Development Office liaison for approval by the President of Norwich University.
           Prepare the committee’s annual work plan for Board approval at spring meeting.

     ● Events Committee
           Plan, organize, and execute Partridge Society events.
           Business Forums.
           Regional Meetings.
           Homecoming Weekend Events.
           Incorporate Membership Recognition Opportunities at appropriate Norwich events.
           Plan Other Events as Identified.
           Notify each PS Board member of regional alumni events and encourage attendance.
           Prepare the committee’s annual work plan for Board approval at spring meeting.

     ● Development and Recognition Committee
           Participate with the Development Office and Class Agents in reaching the Partridge Society membership goals through calls, visits, and solicitations.
           Recognize and steward new and existing Partridge Society members.
            Attend alumni events within one’s region to promote the Partridge Society.
           Other development and recognition duties as identified.
           Prepare the committee’s annual work plan for Board approval at spring meeting.

Archives

These Operating Guidelines for the Board of Directors of the Partridge Society can be amended by a majority vote of the Board of Directors. All amendments will be dated, noted, and recorded as footnotes in the document, and all previous documents relating to Board governance and the administration of the Partridge Society will be kept and maintained by the Office of Development and Alumni Relations and/or the Norwich University Archives.

Partridge Society Board of Directors

Landers A. Symes ’87 - President

Mark T. Callahan ’70
Robert M. Colatarci ’95 & M’03
Lisa Crockett M’06 
A. Ralph Kristeller ’50
John E. Okonski ’55
Fred B. Roedel, III ’85


Norwich University Staff Liaisons

June D. Heston '81, Associate Vice President, Development
Chrissie M. Dumas '90 & M'16, Director of Stewardship 


For more information on the Partridge Society, please contact Chrissie M. Dumas at 802.485.2307.